The Falkirk Registration Office is closed to the public, other than by appointment for limited high priority tasks.
Death and still-birth registrations
A new process of remote registration has been introduced under the Coronavirus Act. This means that death and still-birth registrations can be done by telephone, without any need for the informant to attend the registration office in person.
- If you have chosen to register at this office, we will receive the medical certificate of cause of death via email from the doctor.
- Bereaved families should telephone the registration office and supply their contact details.
- A registrar will call the bereaved family and begin the registration process (this will include asking information about the person who has passed eg parents' names, occupations etc.
- Once registration is complete the Form 14 will be emailed to the funeral director or posted to you if preferred.
- Death certificates purchased after the completion of registration will be posted to you.
- We will not be operating the full Tell Us Once service. However, we will issue a reference number which will enable you to access the service via www.gov.uk/tell-us-once. The Tell Us Once service is explained in this video from the DWP - Reporting a death using the Tell Us Once service.
Remote registration is available from Monday to Friday.
If you need assistance with death registration outside normal office hours eg a death to be registered urgently due to cultural/religious belief, please call the emergency helpline:
Birth registrations are by appointment only at our registration office at Old Burgh Buildings in Newmarket Street.
Please call the registration office on 01324 506580 to arrange your appointment. Information on the birth registration process and what to bring with you can be found on our Registering a birth page.
Attending a birth registration appointment
- If you have any of the COVID-19 symptoms or have been told to self-isolate then you must not attend your appointment. Your appointment will be rescheduled for when it is safe for you to attend.
- It would be helpful if as few people as possible attend the appointment. Your baby does not need to be there, although we appreciate that you may need to take your baby with you.
- Face coverings should be worn when attending the office.
- Please ensure you visit the office at your allocated appointment time, there is no indoor waiting facilities so please do not arrive early and if you arrive late we may have to re-schedule your appointment. Please note the main office door will not be open between appointments please use the buzzer entry system to gain access to the building.
- Please utilise the hand sanitising station upon entering and leaving the building. There will be screens in the interview rooms to ensure the safety of customers and staff. Workstations are cleaned before each appointment to minimise risk.
- The toilet facilities will not be open to customers, unless absolutely necessary.
- We will be operating card payments only should you wish to purchase any full birth certificates.
For the health and safety of the customers/visitors and staff in Council premises, we are asking all visitors to scan our QR code on entering and leaving the building to record your contact information for Test and Protect. This information will be used to enable NHS Scotland and statutory partners to contact you should you have been in the premises around the same time as someone who has tested positive for coronavirus. Scottish Government COVID-19 Privacy Statement has more information.
Marriages and Civil Partnerships
We are able to carry out civil ceremonies in line with the Scottish Government's guidance.
To keep everyone attending safe, our ceremony room at Old Burgh Buildings can hold a maximum number of 34 people. This figure includes the couple, witnesses and guests (including children), but does not include the registrar, any required interpreter or photographer. Please remember this number is the maximum that we can hold at present and it could be reduced further depending on the Coronavirus-19 Protection guidance that is in place at the time of your ceremony.
The wearing of a face covering is mandatory in certain indoor premises. This includes hotels, places of worship, registration offices and any indoor public place or part of an indoor public place where a marriage ceremony is taking place.
There are exemptions to this requirement, including for individuals who are leading a ceremony.
In addition, the couple getting married do not need to wear a face covering during a ceremony as long as they are at least 1 metre away from everyone else or they are separated from everyone else by a partition.
For ceremonies taking place at our Registration Office, there is a Test & Protect QR code to scan and complete on entering the building.
Any bookings that are made with the registration service will be subject to any government restrictions that are in place at the time of the planned ceremony and the Council's health and safety measures.
Couples who have already submitted notice papers and had to postpone their 2020 ceremony, will need to re-submit documents. However the statutory fee paid (and Council fees for ceremonies) will be carried over to the new ceremony date.
Couples who need to submit notice papers (within 3 months of the date of their ceremony and no less than 29 days) should telephone the office to make an appointment to submit notices or post notices to the office if preferred. Where a couple are unable to give the required 29 days notice (eg due to serious illness of one of the parties), then please contact us for advice.
Please post notices to:
Notice forms cannot be accepted by email.
If posting your paperwork, please include photocopies of the appropriate documents. We do not advise you to include any original documents in the post at this time, this would include original passports; birth certificates etc. We will make arrangements for you to attend the office to show your original documentation.
You must include contact details so that a member of our team can contact you to take payment over the phone by credit/debit card or to check any additional information. Contact details should include a UK landline or mobile number and email address. If you are including a cheque or postal order for payment of your fees please make this payable to Falkirk Council.
We are processing notices in date order and will contact you as soon as we can on receipt of your paperwork to take payment for these.
Frequently Asked Questions
What documents do I need to produce?
When submitting notice forms to the registrar, each of you must supply the following:
- a completed Marriage Notice Form (Form M10) or Civil Partnership Notice Application (Form CP10)
- your birth certificate
- your passport
- proof of current/usual residence - for eg Utility bill (not older than 3 months); bank/building society statement (not older than 1 month); most recent council tax bill; valid UK driving licence; letter signed by someone able to confirm period of residence at address e.g. relative accommodating individual (further supporting evidence may be needed)
- a decree of divorce, dissolution or annulment if the person giving notice has previously been married or in a registered civil partnership and the marriage or civil partnership has been dissolved. A decree of divorce granted out with Scotland must be absolute or final, a decree nisi is not acceptable
- if you are a widow or widower, the death certificate of your former spouse
- if you are a person who is subject to the marriage laws of a country outside the United Kingdom you may be required to obtain a certificate of no impediment
- if any of these documents is in a language other than English, a certified translation in English must also be provided
- if you are a non-UK national you must complete and include a Declaration of Status by Non-UK Nationals Form
Please do not include original supporting documents when sending notice to us by post (photocopies only). We will arrange to see originals prior to your ceremony or in the case of a religious/belief ceremony, prior to issue of the schedule.
I have lodged notice previously but my ceremony was postponed due to COVID-19?
If your ceremony was postponed due to the COVID-19 pandemic, we will have marked your previous notices as not solemnised. These notices would no longer be valid. Please resubmit notice within 3 months of the date of your new ceremony date and no less than 29 days. You will not be required to pay further statutory fees, the council fee that you have paid will be carried over. You may have additional fees to pay or be due a refund if you have amended the day of the week you are to have your civil ceremony on a member of the team will advise you of this when they call to discuss your notice application. When lodging notice for a previously postponed ceremony please include the date and place of your original ceremony so that we can locate your previous paperwork.
I wish to postpone my ceremony for 2021, what do I do?
Please email firstname.lastname@example.org with the following information:
- Full names of both parties
- Type of Ceremony – Religious/Belief or Civil
- Place of Marriage/Civil Partnership
- Date of Marriage/Civil Partnership
- New Date of Marriage/Civil Partnership
- Has Marriage/Civil Partnership already been lodged?
We are receiving a high number of emails, responses will be dealt with as quickly as possible, we thank you for your patience at this time.
Please note that the Home Office continue to deal with the backlog of Citizenship Certificates (in date order) and we are only able to schedule Citizenship Ceremonies where the certificate has been received by us and you have an Invitation Letter from the Home Office to contact us.
For new citizens in receipt of a Home Office Invitation letter, please call 01324 506580 to arrange a Citizenship Ceremony.
We are currently conducting virtual online citizenship ceremonies.
We expect the ceremony to last about 10 minutes. You will be asked for your Home Office invitation and photographic ID at the start of the ceremony.
After the ceremony your certificate will be posted to you by Royal Mail Tracking Service. Your certificate will be posted to the address we have on file for you, if the address is for a lawyer, solicitor or immigration company it will be sent to their address and you will have to arrange with them to receive your certificate. If you have recently changed your address please notify the Home Office as soon as possible so that we can receive instruction from them regarding your new address.
European Passport Return Service
This service is currently suspended.
This service is currently suspended.
Further information on genealogy research of Scottish records can be found at ScotlandsPeople.
You can still telephone or email us:
Please be aware we are receiving a high number of emails; responses will be dealt with as quickly as possible. We thank you for your patience at this time.