The Falkirk Registration Office is closed to the public, other than by appointment for limited high priority tasks.
Death and still-birth registrations
A new process of remote registration has been introduced under the Coronavirus Act. This means that death and still-birth registrations can be done by telephone, without any need for the informant to attend the registration office in person.
- If you have chosen to register at this office, we will receive the medical certificate of cause of death via email from the doctor.
- Bereaved families should telephone the registration office and supply their contact details.
- A registrar will call the bereaved family and begin the registration process (this will include asking information about the person who has passed eg parents' names, occupations etc.
- Once registration is complete the Form 14 will be emailed to the funeral director or posted to you if preferred.
- Death certificates purchased after the completion of registration will be posted to you.
- We will not be operating the full Tell Us Once service. However, we will issue a reference number which will enable you to access the service online via gov.uk or you can call on 0800 085 7308
Remote registration is available from Monday to Friday.
We are registering births at our registration office at Old Burgh Buildings in Newmarket Street.
The birth registration procedure has changed to allow for minimal contact and to accommodate physical distancing.
- A registrar will call you on the number you have supplied to gather the information required for the registration, such as the child’s full name, parents' names, date of marriage/civil partnership (if applicable).
- You will be asked on the call if you wish to obtain a full certificate of birth for a fee of £10.00. Payment can be taken over the phone.
- You will be offered an appointment time to call into the office to complete registration and sign the register page.
- Information will be sent to you by email in advance to help you when attending the office – this will include the health and safety measures put in place and what to bring with you.
- After the birth registration is complete, you will be issued with the abbreviated certificate of birth and the EC58 form for the NHS. These are both free of charge. If you have purchased a full certificate of birth, this will also be issued at this time.
- The appointment should last no more than 15 minutes.
Please note that the normal 21-day timeframe for in-person registration of births is currently suspended.
Marriages and Civil Partnerships
We are able to carry out civil ceremonies in line with the Scottish Government's guidance for small marriages and civil partnership registrations. The number of attendees permitted at ceremonies depends on which level of the Scottish Government's Strategic Framework is currently in place in the Council area.
For your safety, and that of our team, we have procedures and health and safety measures in place for ceremonies which may further limit the number of attendees.
Regardless of where your ceremony is taking place, face coverings must be worn at all times. The only exception to this is for the couple being married/civilly partnered, who may remove their face coverings during the ceremony only. Everyone must also adhere to the mandatory 2-metre distancing rule.
For ceremonies taking place at our Registration Office, there is a Test & Protect QR code to scan and complete on entering the building.
Any bookings that are made with the registration service will be subject to any government restrictions that are in place at the time of the planned ceremony and the Council's health and safety measures.
Couples who have already submitted notice papers and had to postpone their 2020 ceremony, will need to re-submit documents. However the statutory fee paid (and Council fees for ceremonies) will be carried over to the new ceremony date.
Couples who require to submit notice papers (within 3 months of the date of their ceremony and no less than 29 days) should note that the office remains closed to the public for submission of notice papers. Where a couple are unable to give the required 29 days notice (e.g. due to serious illness of one of the parties), then please contact us for advice.
Please post notices to:
Notice forms cannot be accepted by email.
Please include photocopies of the appropriate documents. We do not advise you to include any original documents in the post at this time, this would include original passports; birth certificates etc. We will make arrangements for you to attend the office to show your original documentation.
You must include contact details so that a member of our team can contact you to take payment over the phone by credit/debit card or to check any additional information. Contact details should include a UK landline or mobile number and email address. If you are including a cheque or postal order for payment of your fees please make this payable to Falkirk Council.
Frequently Asked Questions
What documents do I need to produce?
When submitting notice forms to the registrar, each of you must supply the following:
- a completed Marriage Notice Form (Form M10) or Civil Partnership Notice Application (Form CP10)
- your birth certificate
- your passport
- proof of current/usual residence - for eg Utility bill (not older than 3 months); bank/building society statement (not older than 1 month); most recent council tax bill; valid UK driving licence; letter signed by someone able to confirm period of residence at address e.g. relative accommodating individual (further supporting evidence may be needed)
- a decree of divorce, dissolution or annulment if the person giving notice has previously been married or in a registered civil partnership and the marriage or civil partnership has been dissolved. A decree of divorce granted out with Scotland must be absolute or final, a decree nisi is not acceptable
- if you are a widow or widower, the death certificate of your former spouse
- if you are a person who is subject to the marriage laws of a country outside the United Kingdom you may be required to obtain a certificate of no impediment
- if any of these documents is in a language other than English, a certified translation in English must also be provided
- if you are a non-EEA national you must complete and include a Declaration of Immigration Status Form
- include a completed witness form
Please do not include original supporting documents when sending notice to us by post (photocopies only). We will arrange to see originals prior to your ceremony or in the case of a religious/belief ceremony, prior to issue of the schedule.
I have lodged notice previously but my ceremony was postponed due to COVID-19?
If your ceremony was postponed due to the COVID-19 pandemic, we will have marked your previous notices as not solemnised. These notices would no longer be valid. Please resubmit notice within 3 months of the date of your new ceremony date and no less than 29 days. You will not be required to pay further statutory fees, the council fee that you have paid will be carried over. You may have additional fees to pay or be due a refund if you have amended the day of the week you are to have your civil ceremony on a member of the team will advise you of this when they call to discuss your notice application. When lodging notice for a previously postponed ceremony please include the date and place of your original ceremony so that we can locate your previous paperwork.
I wish to postpone my ceremony for 2021, what do I do?
Please email email@example.com with the following information:
- Full names of both parties
- Type of Ceremony – Religious/Belief or Civil
- Place of Marriage/Civil Partnership
- Date of Marriage/Civil Partnership
- New Date of Marriage/Civil Partnership
- Has Marriage/Civil Partnership already been lodged?
We are receiving a high number of emails, responses will be dealt with as quickly as possible, we thank you for your patience at this time.
Our online ordering service is currently suspended due to high demand for statutory priority services. If you are looking to purchase an extract from an entry registered in Falkirk this year please contact the office direct and they will assist.
The registration team hold citizenship ceremonies on behalf of the Home Office. More information is available from the Home Office.
European Passport Return Service
This service is currently suspended.
You can still telephone or email us: