This notice provides details of what information we collect from you, what we do with it, and who it might be shared with.
Identity and contact details of the controller and the data protection officer
Falkirk Council is the data controller. You can contact the data protection officer at:
Frequently asked questions
Why do we collect this information?
The information is being collected for the following purposes:
- Waste collection
- Waste disposal
- Waste reduction
- Enforcement
The legal basis for each purpose is set out below:
| Legal basis |
Purpose |
| Consent |
|
| Performance of a contract |
|
| Legal obligation |
1, 2, 3, 4 |
| Vital interests |
|
| Task carried out in the public interest |
1, 2, 3, 4 |
| Legitimate interests |
|
The key piece of legislation that applies for Waste Services is the Environmental Protection Act 1990 and the Control of Dogs (Scotland) Act 2010.
What information do we collect about you?
When we receive a request through the My Falkirk online portal, we collect your name, address and contact details. For our investigation notebooks we may also record your date of birth. For some services, such as back door collections or large green bin requests we may collect additional information on your health to support your request.
In order to process Fixed Penalty Notices and Dog Control Notices, we will record the location, date and time of the incident. We may also record images of the incident on officers' bodyworn cameras. For Dog Control Notices, we will also collect your email address to contact you, should you choose to provide us with it.
At our recycle centres, we record details of any vans entering the site. In addition to your name, address, date and time of visit, we will also record your vehicle registration and the waste items being deposited; this will assist us in identifying domestic waste in trade vehicles.
We also keep copies of your communications and our responses.
Where do we collect information from?
In most cases, we will collect it directly from you. That may be in person, by telephone, on a paper or online form (such as My Falkirk), by email or letter.
We have CCTV at our recycling centres and use Automatic Number Place Recognition (ANPR) equipment to capture your vehicles registration plate.
CCTV Cameras are also fitted to our Waste Operation Vehicles for the purposes of Health and Safety of employees and members of the public, and for the investigation of accidents, incidents and near misses.
Wireless CCTV cameras and wildlife cameras are used by the Environmental Enforcement Team to deter and detect environmental crimes throughout the council area.
The use of the body worn camera (BWC) unit is part of the Personal Protection Equipment (PPE) of the Environmental Enforcement Officers. This is for the purpose of assisting the officer whilst interviewing an alleged offender, detailing the offence and obtaining personal details. It also assists in consistency of approach by officers, their safety and for training purposes.
Who might we share your information with?
In order to provide the backdoor collection service, we will share your name and address with external contractors who deliver services on our behalf.
The Council has a duty to protect public funds. We may check your information within the Council for verification purposes and/or for the prevention of fraud. We may share your information with other organisations where we are required to do so for the purposes of the prevention or detection of crime.
Will we send your information outwith the UK?
No. We will not send your information outside the UK.
How long do we keep hold of your information?
We keep your information for:
| Service type |
How long we keep your information |
| Service requests, missed bins, bin requests |
2 years after the current year |
| Bulky uplift service requests |
2 years after the current year |
| Garden waste permits |
2 years after the current year |
| Small Traders tipping permits |
2 years after the current year |
| Weighbridge tickets |
2 years after the current year |
| Special uplift requests |
2 years after the current year |
| Rear door collection addresses |
Current lists only |
| Replacement bin requests |
2 years after the current year |
| Trade Waste accounts |
6 years after the current year |
| CCTV on vehicles |
3 months / 90 days |
| Automatic Number Plate Recognition |
2 years after the current year |
| Body worn camera images |
30 days (or until an investigation is complete) |
| MyFalkirk Out of Control Dog Reports |
2 years (or until a Dog Control Notice is rescinded) |
What are my rights in relation to the information held about me?
You have the following rights:
- To see any information held about you by making a subject access request.
- To withdraw consent at any time, where the legal basis for processing is consent.
- To data portability, where the legal basis for processing is (i) consent or (ii) performance of a contract.
- To request rectification or erasure of your information, where data protection legislation allows this.
Do I have a right to complain about the way information has been used?
If you have a concern about the way we are collecting or using your personal data, please let us know and we will try to resolve this. If you are still concerned, you can contact the Information Commissioner:
Do I have to provide my personal data to you?
If we did not collect this information we would be unable to provide you with the services you have requested or enforce the Environmental Protection Act 1990.
Do you use any automated processes to make decisions about me?
No. We do not use automated decision making processes.
This notice was last updated in August 2022.