This notice provides details of what information we collect from you, what we do with it, and who it might be shared with when we ask you to carry out a survey about the health and wellbeing of children and young people educated in our schools.

Identity and contact details of the controller and the data protection officer

Falkirk Council is the data controller. You can contact the data protection officer at:

Data Protection Officer
The Foundry
4 Central Boulevard, Central Park

Frequently asked questions

  1. Table of contents

Why do we collect this information?

The information is being collected for the following purpose:

  1. For statistical and research purposes
  2. To improve and develop education services and health and wellbeing supports.
  3. To plan and deliver better policies for the benefit of all pupils, or specific groups.

The legal basis for each purpose is set out below:

Legal basis Purpose
Performance of a contract  
Legal obligation  
Vital interests  
Task carried out in the public interest 1, 2, 3
Legitimate interests  

What information do we collect about you?

We may collect and process the following data about you:

  • Child / Young Person's Scottish Candidate Number
  • Child / Young Person’s school identifier
  • Child / Young Person’s attitude to school
  • Child / Young Person’s perception of achievement
  • Child / Young Person’s pressure of school work
  • Child / Young Person’s physical activity/exercise
  • Child / Young Person’s eating behaviours
  • Child / Young Person’s general health
  • Child / Young Person’s general wellbeing (life satisfaction)
  • Child / Young Person’s mental wellbeing
  • Child / Young Person’s physical or mental health condition
  • Child / Young Person’s sleep pattern
  • Child / Young Person’s feeling of discrimination
  • Child / Young Person’s relationship with peers
  • Child / Young Person’s self-perception (body image)
  • Child / Young Person’s social media and online experience
  • Child / Young Person’s relationships with family / environment
  • Child / Young Person’s relationships with parents/carers
  • Child / Young Person’s resilience
  • Child / Young Person’s involvement in decision making
  • Child / Young Person’s use of alcohol (S2 pupils upwards)
  • Child / young Person’s use of tobacco (S2 pupils upwards)
  • Child / Young Person’s use of drugs (S4 pupils upwards)
  • Child / Young Person’s involvement in positive activities
  • Child / Young Person’s caring responsibilities
  • Child / Young Person’s experience of bullying
  • Child / Young Person’s aspirations and career planning
  • Child / Young Person’s relationships and sexual health (S4 pupils upwards)
  • Child / Young Person’s sedentary behaviour
  • Child / Young Person’s places to play

Where do we collect information from?

We collect information from you when you respond to a survey via a system called SmartSurvey which is a UK-based provider of digital survey solutions. Its systems also collect information on your use of our site and record your IP address, operating system and browser type, and pages visited.

Who might we share your information with?

The Scottish Government acts as the Council's processor for SmartSurvey responses, which are sub-processed by SmartSurvey Limited. Responses are analysed and used in reports about the findings of the survey. SmartSurvey results will also be shared with Scottish Government for analytical and statistical/research purposes. You will not be identifiable if we (or the Scottish Government) publish any reports based on survey responses. Reports may be published on our website and will, therefore, be shared with the public.

The Scottish Government has its own privacy notice about the survey.

Will we send your information outwith the UK?

Your information is kept mainly in the UK. However, in limited circumstances SmartSurvey Limited uses sub-processors which are based outwith the UK.

How long do we keep hold of your information?

We keep your information as long as required by law or by our business requirements. We have a Business Classification Scheme in place which sets out the types of records we hold, and how long we hold them - you can access the relevant part of the scheme below.

Education and Skills

What are my rights in relation to the information held about me?

You have the following rights:

  • To see any information held about you by making a subject access request.
  • To withdraw consent at any time, where the legal basis for processing is consent.
  • To data portability, where the legal basis for processing is (i) consent or (ii) performance of a contract.
  • To request rectification or erasure of your information, where data protection legislation allows this.

Do I have a right to complain about the way information has been used?

If you have a concern about the way we are collecting or using your personal data, please let us know and we will try to resolve this. If you are still concerned, you can contact the Information Commissioner:

Information Commissioner's Office
Wycliffe House, Water Lane
or if you prefer to use a national rate number:

Do I have to provide my personal data to you?

Your response to surveys is completely voluntary. You do not have to provide information to us. Progress through the survey is automatically saved after each page. This means that responses provided will be saved and submitted on your behalf, even if the survey was not completed

Do you use any automated processes to make decisions about me?

We do not use any automated processes to make decisions about Health & Wellbeing.

This notice was last updated in October 2021.