Our work activities can impact on others; whether that's the potential to cause them harm or affecting how they're able to meet their own health and safety responsibilities. Where we share our premises with others, we have a duty to share information and co ordinate our health and safety actions.

If you share your premises with other businesses or organisations, you're responsible for making sure arrangements are in place to:

• tell the other building occupants about any hazards from our own work activities with the potential harm their employees or affect their own work activities. Try and find out if any of their work activities could harm our employees or affect our own work activities
• co-ordinate our health and safety arrangements with the other occupants to make sure everyone in and around the premises is safe
• co-operate with the other building occupants wherever needed to help make sure they're able to satisfy their own legal obligations

You should attempt to set up a regular meeting with any other building occupants to discuss any health & safety concerns and agree any actions needed. Common areas of interest for discussion could include:

• fire safety and evacuation arrangements
• access arrangements and management of visitors and contractors
• workplace traffic management
• specific hazards from work activities
• concerns from routine premises checks
• concerns from workplace inspections
• general housekeeping

Other building occupants may not be willing to participate in regular meetings. You still have a duty to make them aware of any hazards from our work activities with the potential harm their employees or affect their own work activities other health and safety concerns. You should consider notifying them of any relevant issues arising from:

• a significant change to work activities or following the review of a risk assessment
• a change to the building, it's use or it's occupancy
• a change in regulatory or other duties
• an incident with the potential to affect others