Most vehicle related incidents at the workplace involve collisions between pedestrians and vehicles. The best way to protect pedestrians is to keep them separate from vehicles. However, this may not be reasonably practicable for all workplaces. Where it's not we need to make sure that traffic routes are organised and marked so pedestrians and vehicles can circulate safely.

You're responsible for ensuring that there are arrangements for managing traffic and pedestrians on your premises. You will make sure systems are in place to:

• ensure an up to date Workplace Traffic risk assessment is available and all control measures are in place
• regularly review the Workplace Traffic risk assessment and carry out any necessary remedial actions
• regularly inspect car parks and vehicle and pedestrian routes (see Inspection of premises)
• immediately report any faults that could affect pedestrian, driver or vehicle safety

Premises Managers have a particular responsibility to ensure that the layout of the workplace doesn't create risks from either work vehicles or private cars. The Workplace Traffic Checklist can be used to identify any hazards and show where improvements might be needed. Suitable control measures could include:

• having pedestrian only areas, including safe crossings and barriers
• providing enough designated parking places to avoid stopping in unsafe locations
• ensuring traffic routes are wide enough, well constructed and maintained, don't include blind bends and are free of obstructions
• providing road markings, signs, road humps and mirrors as required
• a one-way system to remove the need for reversing
• enough space for vehicles to reverse if a one-way system isn't possible

Winter weather can affect our ability to operate normally. We need to make sure that we are prepared to deal with the challenges that winter brings, so we can continue to function with as little disruption as possible.

You're responsible for ensuring that arrangements are in place to limit the opportunity for disruptions from winter weather. You will make sure:

A current path clearance plan is available for the premises. The plan should ensure that:

• at least one priority path from the boundary to the main entrance is cleared/gritted in the event of snow or ice. If there is more than one access path
  • and/or entrance, these should be identified on the plan to be cleared/gritted as soon as soon as practically possible after the priority pathway(s)
  • areas immediately around fire exits are inspected and cleared/gritted if necessary to ensure that doors can open freely
  • routes to fire assembly points are cleared/gritted. Fire assembly points may be changed if there are concerns over health and safety, during
  • periods of extreme weather
  • equipment and materials appropriate to the premises are available
• a current Snow & Ice Clearance risk assessment is available for the premises
• individuals are identified to carry out the path clearance plan and that adequate PPE and training is provided
• regular checks of external lighting is carried out and recorded (see Routine Premises Checks)
• regular checks of the flat roofs are carried out and recorded (see Routine Premises Checks)