A secure premises helps reduce theft and/or damage and protects one of our most important assets; our people. This means managing who can enter the buildings and monitoring what is happening in and around our premises.

You are responsible for ensuring that suitable security management arrangements are in place at your premises. You will make sure systems are in place to:

  • ensure an up to date security risk assessment is available and all control measures are in place
  • review and update the security risk assessment and carry out any actions needed
  • ensure enough people know how the security systems work: like the intruder alarm, access control or CCTV
  • deal with out of hours intruder alarm activations
  • immediately report any faults that might affect security
  • sign visitors and contractors on and off the premises (see Managing Visitors)
  • restrict access to sensitive areas
  • investigate and report any security breaches and suspicious incidents
  • provide building users with information on security

Managing visitors

Workplace hazards don't just affect employees and service users; they can affect visitors and other users of our buildings. We need to make sure arrangements are in place for their protection too. We also need to make sure systems are in place to prevent the access of any unwanted visitors or intruders.

You are responsible for ensuring there is an effective system operating to assist with the management of visitors or contractors to your premises. This is to make sure that only authorised visitors are allowed into the premises ensuring their safety and wellbeing and that of employees.

You must ensure there is:

  • a designated entrance or reception area to greet visitors to the premises
  • a recording system in place to record details of visitors and persons they are visiting
  • a designated person(s) to whom all visitors must report. This person will ensure:
    • visitors details are recorded in the visitors book
    • visitors are issued with a pass to be worn while on the premises
    • visitors sign out of the Visitors Book at the end of their visit and return their pass
  • a process for:
    • providing visitors with information on fire safety measures and evacuation arrangements
    • ensuring visitors are accompanied at all times while on the premises