Regular monitoring is an important part of health and safety management. It can help to identify existing or potential hazards and lapses in management before they're able to cause any harm. Once the hazards are identified steps can be taken to prevent incidents, injuries and illnesses.

You're responsible for ensuring the following monitoring is carried out for your premises:

  • Quarterly monitoring of Routine Premises Checks and review of key documents in the handbook. Details should be recorded on the Quarterly Monitoring Log Sheet.
  • Six monthly inspection of the premises. Details should be recorded on the Premises Health & Safety Inspection Checklist.

Routine premises checks

This is a quarterly review of the Routine Premises Checks, risk assessments and other plans to make sure that they are all up to date.

Inspection of premises

The entire premises should be inspected at least once every 6 months. It's not important that the whole premises is inspected at the same time. You can break it up into smaller areas and inspect one each month so the whole premises is covered over the 6 month period. You can also share these inspections out among other colleagues.

The Premises Health and Safety Inspection Checklist gives a list of potential hazard areas that need to be checked during your inspection. You should use the form to record any observations and any corrective or preventative measures required along with who's responsible for completing them and dates of completion.

You're responsible for ensuring there is a process for reporting any faults and instructing any corrective actions.

You're also responsible for checking that corrective or preventative actions are completed.