This notice provides details of what information we collect from you, what we do with it, and who it might be shared with.

Identity and contact details of the controller and the data protection officer

Falkirk Council is the data controller. You can contact the data protection officer at:

Data Protection Officer
The Foundry
4 Central Boulevard, Central Park

Frequently asked questions

  1. Table of contents

Why do we collect this information?

The information is being collected for the following purposes:

  1. To keep a record of those employed with Falkirk, Stirling and Clackmannanshire Council who have volunteered for Incident Assistance Team membership

The legal basis for each purpose is set out below:

Legal basis Purpose
Performance of a contract  
Legal obligation  
Vital interests  
Task carried out in the public interest 1
Legitimate interests  

The Civil Contingencies Act 2004 establishes a clear set of roles and responsibilities for those involved in emergency preparation and response at a local level.

Falkirk Council works in partnership with Stirling and Clackmannanshire Councils to ensure that we can respond to emergencies where additional resources are required. That includes establishing a volunteer Incident Assistance Team, with members drawn from Council employees.

What information do we collect about you?

For employees of Falkirk, Stirling and Clackmannanshire Council who are members of the Team, we will collect your name, address, contact details, information relating to your driving licence and vehicle, your employment information such as who you work for, where you work and PVG membership information. We will also record any training that you have been provided with as part of your membership of the team.

Where do we collect information from?

Falkirk Council will receive application forms from Falkirk Council staff and will also receive information relating to Stirling and Clackmannanshire Council employees who are members of the scheme.

Who might we share your information with?

Falkirk, Stirling and Clackmannanshire Council will share information with each other to ensure that they can respond to an incident if required.

Falkirk Council has a duty to protect public funds. We may check your information within the Council for verification purposes and/or for the prevention of fraud. We may share your information with other organisations where we are required to do so for the purposes of the prevention or detection of crime.

Will we send your information outwith the UK?

We do not transfer your information outwith the UK.

How long do we keep hold of your information?

We keep your information as long as required by law or by our business requirements. We have a Business Classification Scheme in place which sets out the types of records we hold, and how long we hold them - you can access the relevant part of the scheme below.


What are my rights in relation to the information held about me?

You have the following rights:

  • To see any information held about you by making a subject access request.
  • To withdraw consent at any time, where the legal basis for processing is consent.
  • To data portability, where the legal basis for processing is (i) consent or (ii) performance of a contract.
  • To request rectification or erasure of your information, where data protection legislation allows this.

Do I have a right to complain about the way information has been used?

If you have a concern about the way we are collecting or using your personal data, please let us know and we will try to resolve this. If you are still concerned, you can contact the Information Commissioner:

Information Commissioner's Office
Wycliffe House, Water Lane
or if you prefer to use a national rate number:

Do I have to provide my personal data to you?

You do not have to provide information to us, but we will not be able to keep your membership active if you do not.

Do you use any automated processes to make decisions about me?

We do not use automated decision making processes.

This notice was last updated in September 2020.