The Council uses photographs and videos in its publications and social media channels, and for other promotional purposes. This notice provides details of what information we collect from you, what we do with it, and who it might be shared with.

Identity and contact details of the controller and the data protection officer

Falkirk Council is the data controller. You can contact the data protection officer at:

Data Protection Officer
The Foundry
4 Central Boulevard, Central Park

Frequently asked questions

  1. Table of contents

Why do we collect this information?

The information is being collected for the following purpose:

  1. For publicity and promotional purposes to support the delivery of Council services.

The legal basis for each purpose is set out below:

Legal basis Purpose
Consent 1
Performance of a contract  
Legal obligation  
Vital interests  
Task carried out in the public interest  
Legitimate interests  

What information do we collect about you?

We collect your images, either in photographic or video format.

Where do we collect information from?

We collect the images from you.

Who might we share your information with?

Images may be issued to media outlets, and be available to view on our website and social media pages and platforms. These images may appear in any of the following formats, but this is not an exhaustive list:

  • paper publications
  • photographs
  • videos
  • webcams
  • the internet
  • multi-media messaging service (MMS) mobile phones

Will we send your information outwith the UK?

We do not transfer the original images outwith the UK. However, once published, we have limited control over images.

How long do we keep hold of your information?

We keep your images for 4 years from the date you give consent to its use. The images will be securely destroyed after 4 years, or we will contact you to seek further consent to hold the images for longer.

We may also pass images for permanent retention to the Falkirk Archives where there is a public interest in recording the area’s cultural and sporting life.

What are my rights in relation to the information held about me?

You have the following rights:

  • To see any information held about you by making a subject access request.
  • To withdraw consent at any time, where the legal basis for processing is consent.
  • To data portability, where the legal basis for processing is (i) consent or (ii) performance of a contract.
  • To request rectification or erasure of your information, where data protection legislation allows this.

Do I have a right to complain about the way information has been used?

If you have a concern about the way we are collecting or using your personal data, please let us know and we will try to resolve this. If you are still concerned, you can contact the Information Commissioner:

Information Commissioner's Office
Wycliffe House, Water Lane
or if you prefer to use a national rate number:

Do I have to provide my personal data to you?

You do not have to provide images to us.

Do you use any automated processes to make decisions about me?

We do not use automated decision making processes.

This notice was last updated in May 2022.